Bilingual Administrative Executive Assistant – Operations Focus

hace 4 horas

Caracas, Distrito Federal, Venezuela Teamficient A tiempo completo

Position: Bilingual Administrative Executive Assistant – Operations Focus

Company: TeamFicient –

About Us:

At TeamFicient, we are a dynamic team of highly experienced professionals dedicated to providing tailored solutions that meet the unique needs of our clients. We are looking for a highly skilled Bilingual Administrative Executive Assistant with operations experience to join our team and play a key role in supporting leadership and managing high-level administrative, coordination, and operational tasks.

Job Description:

We are seeking a proactive, highly organized, and detail-oriented Administrative Executive Assistant with 4+ years of experience in a similar role. The ideal candidate will have strong operational knowledge, excellent communication skills in English, and the ability to manage multiple responsibilities efficiently. You will support management directly and assist with executive support, project management, office operations, and operational workflows.

Responsibilities:

Executive Support:

  • Assist with daily tasks, scheduling, and prioritizing activities.
  • Manage heavy email correspondence, phone calls, appointments, and travel arrangements.
  • Prepare and edit presentations, reports, and documents using Canva, PowerPoint, and other office tools.

Project & Office Management:

  • Support project management initiatives and ensure deadlines are met.
  • Coordinate company events, training sessions, and team activities.
  • Maintain organized filing systems (digital and physical) and manage office supplies inventory.
  • Assist with operational processes and workflow improvements.

Administrative Support:

  • Draft, format, and proofread reports, memos, letters, and other communications.
  • Handle incoming and outgoing correspondence efficiently.
  • Support onboarding of new employees, including workstation preparation and welcome kits.

Requirements:

  • 4+ years of experience in administrative, executive assistant, or operations support roles.
  • Strong organizational and multitasking skills with meticulous attention to detail.
  • Excellent verbal and written communication skills in English.
  • Proficiency with Microsoft Office, Google Workspace, and project management platforms.
  • Ability to work independently and collaboratively.
  • Professional attitude, discretion, and reliability.
  • US visa or willingness to travel to the U.S. is a plus.

Preferred Qualifications:

  • Degree or diploma in Business Administration, Operations, or related fields.
  • Experience supporting senior executives or company leadership.
  • Familiarity with administrative, operational, and project management software (e.g., Trello, Notion, Slack, CRM tools).
  • Intermediate to advanced English proficiency.

System Requirements (for remote work):

  • Desktop or laptop with Intel Core i5 or higher.
  • Minimum 8GB RAM for multitasking.
  • Workstation free from noise and distractions.
  • Backup internet connection.
  • USB headset with noise cancellation.
  • Backup power solution (Generator/UPS or alternative location).

Benefits:

  • Long-term, work-from-home position.
  • Guidance and support from a highly collaborative team.
  • Opportunities for career growth and advancement.

How to Apply:

For any questions, please email

Note: Applications are only accepted via the application form. Sending resumes directly to the recruitment email will not be considered.

Job Type: Full-time

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