Accounting Assistant

About the Role

The Accounting Assistant will support day-to-day financial operations, ensuring accuracy, compliance, and timely reporting. The ideal candidate will have experience working with UK clients and a solid understanding of UK accounting systems, processes, and standards.

You will work closely with our Finance team to maintain financial records, support month-end closing activities, liaise with suppliers, and help ensure the smooth running of all accounting functions.

Key Responsibilities

1. Financial Transactions

• Record daily financial transactions in the accounting system with accuracy and consistency.
• Assist with processing accounts payable (AP) and accounts receivable (AR).
• Ensure all invoices, receipts, bills, and payment documentation are complete, properly authorised, and filed.
• Support payment run preparation and supplier invoice checks.

2. Reconciliation & Reporting

• Perform bank reconciliations and investigate discrepancies in a timely manner.
• Assist in reconciling supplier statements and ensure any mismatches are resolved.
• Support preparation of regular financial reports, including P&L, balance sheet, cash flow summaries, and expense trackers.
• Contribute to month-end and year-end closing activities.

3. Auditing & Compliance

• Prepare and organise documentation for internal and external audits.
• Ensure compliance with UK accounting standards, relevant financial regulations, and company policies.
• Assist in maintaining proper VAT documentation and filing support.

4. Data Management

• Maintain accurate and up-to-date financial records, both digital and physical.
• Validate data accuracy across systems and flag inconsistencies proactively.
• Ensure audit trails are complete and easy to reference.

5. Communication & Collaboration

• Work closely with internal teams (Purchasing, Operations, Customer Support) to clarify financial queries.
• Communicate with suppliers regarding invoices, payments, and statement reconciliations.
• Support ad-hoc financial requests from management.

6. Administrative & Ad-Hoc Tasks

• Provide administrative support to the Finance team as needed.
• Assist with budgeting, forecasting inputs, and other financial analysis tasks.
• Participate in special projects that support Scriveiner's continued growth.

Qualifications & Experience

• Minimum 1 year of experience working with a UK client or within a UK accounting environment.
• Solid understanding of UK accounting processes (e.g., VAT, AP/AR workflows, reconciliations).
• Experience using accounting software (e.g., Xero, QuickBooks, Sage) is highly desirable.
• Strong proficiency in Excel (VLOOKUP, pivot tables, data cleaning).
• Familiarity with Amazon/e-commerce accounting is a plus but not required.

Technical Skills

• Knowledge of basic accounting principles and UK financial practices.
• Competence in bookkeeping, transaction processing, and reconciliation.
• Ability to interpret financial reports and identify inconsistencies.
• Strong organisational skills with excellent attention to detail.
• Ability to work with digital accounting tools and cloud-based systems.

Soft Skills

• Strong communication skills, both written and verbal.
• High level of accuracy and attention to detail.
• Proactive, reliable, and able to manage time effectively.
• Ability to work independently with minimal supervision.
• Strong sense of confidentiality and professionalism.
• Collaborative mindset with a willingness to support cross-functional teams.