Transaction Coordinator

Midfield Realty is a commercial real estate brokerage looking for a detail-driven Transaction Coordinator to own the paperwork, documentation, and closing process behind every deal — from the moment we take a listing through the day it closes.

About the Role
You'll be the main point of contact for sellers on all things documentation — collecting financials, building the deal file, keeping the data room current, and steering each transaction through contracts, inspections, appraisal, and closing. This is a behind-the-scenes, high-trust role: sellers, buyer's lenders, title companies, and our internal team will all be relying on you to keep every deal moving and every deadline covered.

What You'll Do
• Serve as the seller's single point of contact for all listing and closing documentation.
• Collect and organize seller financials and property information — T12, rent roll, P&L, CapEx history, leases, and public records data.
• Build the Listing Info Sheet, deal folder, data room, and CRM profile for each new listing.
• Schedule property photography and other early-stage logistics with owners.
• Keep the data room current throughout the marketing period and send sellers a weekly status update.
• Manage incoming Letters of Intent (LOIs) — coordinating proof of funds and getting terms to the seller.
• Once an offer is accepted, gather contacts for the title company and both parties' attorneys, confirm receipt of the earnest money deposit (EMD), and build a working relationship with the buyer's lender.
• During the inspection period, verify T12 and rent roll figures against receipts or tax returns, and coordinate every inspection with the buyer and broker.
• Schedule the appraisal and closing, and confirm the lender, title company, buyer, and seller all have what they need before closing day.
• Send closing wiring instructions to the title company and notify the internal sales team once a deal closes.
• Flag anything outside the seller's information sheet to the broker, and get sign-off before uploading loan documents or bills. What We're Looking For
• Real estate experience — transaction coordination, closing coordination, escrow, title, or a related brokerage/back-office role.
• Strong written and spoken English — you'll be communicating directly with sellers, lenders, and title companies.
• Excellent organization and follow-through; comfortable juggling multiple deals and deadlines at once.
• Sharp attention to detail — this role owns accuracy on financial documents and closing logistics.
• Comfortable working across multiple software tools: CRMs (e.g., Follow Up Boss), task management platforms, spreadsheets, Google Drive/Google Workspace, DocuSign, and similar document/e-signature tools.
• Available 9:00 AM – 5:00 PM EST, Monday through Friday.