English Speaking Operations Assistant — Recruiting

About the Role
You will work directly with the founder to support recruiting and day-to-day business operations. Recruiting will be a major initial focus, but the balance of responsibilities will change with business needs. When hiring activity slows, you will shift toward project coordination, meeting follow-up, proofreading, data entry, backlink outreach, and other administrative or operational support. This role suits someone who enjoys variety, takes pride in both detailed routine work and larger assignments, and is comfortable shifting priorities. You should be interested in supporting the business broadly, including during periods with little recruiting activity. You and the founder will agree on priorities so you know what matters most. Assignments will fit your skills, with guidance for unfamiliar tasks. We are looking for someone who follows through, notices missing information, asks useful questions, flags problems early, and knows when a decision needs the founder's input. Responsibilities
• Provide day-to-day administrative and assistant support to the founder and the ReadyChatAI team.
• Keep candidates moving through the hiring process: post job openings, source candidates, review applications, conduct initial screening interviews, schedule interviews, and follow up on next steps.
• Source candidates through LinkedIn, job boards, and other platforms, and keep recruiting trackers and hiring documentation accurate and up to date.
• Attend meetings, capture decisions and action items, confirm owners and deadlines, and follow up so agreed work gets completed.
• Support project management by organizing tasks, tracking deadlines, updating project tools, and keeping the founder informed of progress, blockers, and outstanding items.
• Proofread emails, documents, and marketing content for grammar, clarity, consistency, and accuracy; flag information that needs verification.
• Support backlink research and outreach, maintain contact and outreach records, and track follow-ups with guidance from the team.
• Enter, update, and check data in spreadsheets, internal systems, and other company tools.
• Organize documents, files, and internal information so they are easy to find and use.
• Assist with internal communications and prepare routine reports or status updates.
• Help prepare, organize, and track employee and contractor documents, and support onboarding, offboarding, and routine HR administration.
• Shift between recruiting, project support, research, proofreading, data maintenance, and other assistant assignments as priorities change. Requirements
• English and Spanish proficiency is required, including strong written English for professional correspondence and proofreading, and clear verbal communication with management, team members, and candidates.
• Previous experience in administrative or assistant work, recruiting, HR support, project coordination, or a similar role.
• Experience supporting recruiting activities, conducting initial interviews, and evaluating candidates.
• Strong organizational skills and reliable follow-through across multiple tasks and deadlines.
• Accuracy and attention to detail when proofreading, entering data, maintaining records, and handling documentation.
• Sound judgment, initiative, and discretion when handling confidential company and personnel information.
• Ability to work independently in a remote environment, clarify unclear instructions, and communicate progress and problems promptly.
• Proficiency with Google Workspace, Microsoft Office, spreadsheets, or similar tools, and willingness to learn new systems.
• Comfort with both routine and varied assistant work, including periods when most responsibilities are outside recruiting. Preferred Qualifications
• Experience as an Operations Assistant, Administrative Assistant, Virtual Assistant, Recruiting Assistant, HR Assistant, or Project Coordinator.
• Experience with project management tools and applicant tracking systems.
• Experience with proofreading, online research, or outreach tracking.
• Experience working with independent contractors or remote teams.
• Experience in startups, technology, or international companies.