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Keep the Numbers Moving and the Mission Growing
hace 2 semanas
Position: Accounting Operations Specialist
Schedule: Full-Time | Monday–Friday | 8:30 AM–5:00 PM (½-hour lunch + two 10-minute breaks)
Location: San Carlos, CA (Onsite only – not remote or hybrid)
About SleepQuest
SleepQuest is a trusted leader in sleep apnea diagnostics and treatment, helping people live healthier, more energized lives through compassionate care and innovative technology. Behind every great patient experience is a strong operational foundation, and that's where you come in.
As an Accounting Operations Specialist, you'll play a key role in keeping our financial operations accurate, organized, and running smoothly every day.
Position Overview
The Accounting Operations Specialist is essential to our day-to-day financial workflow. This role supports accounting, billing, and operational teams by managing deposits, accounts payable, reconciliations, and month-end activities.
If you're detail-oriented, highly organized, and enjoy balancing multiple priorities in a fast-paced environment, this is a great opportunity to make a real impact.
What You'll Be Doing
- Daily Deposits & Payment Processing
- Open and process all incoming mail at the Corporate office
- Reconcile ACHs and download daily banking activity
- Enter Lockbox, physical check, webstore, and cash payments into QuickBooks
- Run and process credit card payments (mail/fax)
- Prepare and scan physical deposits into online banking
- Post payments and confirm Sales Orders in Medical Billing software
- Apply and post credit card payments in Medical Billing software
- Scan deposit documentation into Medical Billing software
- Prepare daily recap forms to reconcile QuickBooks and Medical Billing systems
Accounts Payable
- Enter and file vendor invoices (mail and email)
- Manage manufacturer invoices to ensure inventory receipt dates align correctly
- Process and monitor ACHs and lease payments
- Month-End & Ongoing Accounting Support
- Follow up on uncashed checks
- Reconcile QuickBooks accounts and bank activity
- Reconcile credit card statements and obtain receipts as needed
- Maintain and report on petty cash logs
- Create monthly financial reports
- Assist with employee expense reports
What We're Looking For
Required Qualifications:
- High School Diploma or higher education
- 3 years of general accounting, AP, or AR experience
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Strong attention to detail and organizational skills
- Excellent written and verbal communication
- Strong time management and ability to meet deadlines
Preferred (Nice to Have):
- Experience with Brightree
- Background in accounting operations or financial administration
- Ability to explain accounting processes to non-financial stakeholders
Physical & Work Requirements
- Prolonged periods of sitting and computer work
- Ability to lift up to 15 lbs occasionally
- Clear verbal communication and accurate information exchange required
Why Join SleepQuest?
- Stable, full-time weekday schedule—no nights or weekends
- Collaborative and supportive team environment
- Meaningful work that supports patient care and company growth
- Opportunity to grow within a well-established healthcare organization
If you love keeping things organized, balanced, and running smoothly, and want your work to make a difference, we'd love to hear from you.
