Administrative Services Coordinator

hace 5 días

Caracas, Distrito Federal, Venezuela World Health Organization A tiempo completo

Job Summary:

The World Health Organization is seeking an Administrative Services Coordinator to join our team. As an Administrative Services Coordinator, you will provide administrative support for the general services operations, including coordination, control, and monitoring of the implementation, elimination, use, and replacement of supplies, as well as the preventive and corrective maintenance of equipment.

Key Responsibilities:

  • Assist in the coordination, control, and monitoring of the implementation, elimination, use, and replacement of supplies, as well as the preventive and corrective maintenance of equipment.
  • Carry out regular inspections to ensure that facilities are properly equipped and in optimal conditions for use.
  • Assign and supervise the outsourcing activities of services contracted for the maintenance and security of the office.
  • Develop, implement, and monitor the Annual Operational Plan, in conjunction with staff, to identify and meet the needs of the General Services Section.
  • Manage the use of PAHO's fleet of vehicles and the services offered to personnel, transportation goods or equipment, and operational support to the office.
  • Ensure the adequate utilization of official vehicles and drivers' assignments, analyze charts of fuel consumption, mileage, usage, preventive and corrective maintenance, repairs, and insurance.
  • Monitor and hire the insurance services for official vehicles and premises.
  • Monitor the correct implementation of all security aspects and the implementation of the UN Security Plan.
  • Control and manage the access and exits records of personnel, visitors, and suppliers.
  • Keep inventory of control records and documents up-to-date and perform physical audits of expendable and non-expendable property.
  • Maintain adequate documentation for the issuance of annual inventory certificates and carry out periodical checks of inventory.
  • Monitor storage space within office premises.
  • Maintain PMIS inventory records up-to-date and register in the system entries and disposals.
  • Elaborate and provide regular reports and statistical information of each activity performed by the Unit.
  • Provide logistical support for meetings, courses, seminars, workshops, and official events.
  • Assist with rental of equipment and transportation, distribution of invitations, working documents, and maintain records of equipment use.
  • Keep up-to-date the centralized schedule of technical and administrative events.
  • Prepare routine correspondence and relevant administrative matters related to assigned responsibilities.

Requirements:

  • Certificate of completion of high school.
  • Four years of administrative work experience.
  • Desirable: Training in Comprehensive Hygiene and Safety, Customer Service, Maintenance of buildings.
  • Desirable: Experience in general services, infrastructure maintenance, asset management, and inventories.

Skills:

  • PAHO Competencies: Overall attitude at work, Teamwork, Respecting and promoting individual and cultural differences, Communication, Knowing and Managing Yourself, Producing Results, Technical Expertise.
  • Knowledge of basic procurement contracting principles and terms.
  • Ability to interpret rules and regulations.
  • Proficiency in the use of computer software.
  • Ability to research, analyze, and organize information.
  • Ability to prepare working translations and write/originate routine and non-routine correspondence and reports.
  • Ability to manage goods, services, and inventories.
  • Ability to develop work plans and coordinate multi-tasking maintenance and general services teams.

Language: Very good knowledge of Spanish with a working knowledge of English.

IT Skills: Demonstrated ability to effectively use current technology and software, as well as Enterprise Resource Planning (ERP). Other IT skills and knowledge of software programs such as Microsoft Excel, Outlook, OneDrive, PowerPoint, Teams, SharePoint, and Word are considered essential.

  • General Services Coordinator

    hace 5 días

    Caracas, Distrito Federal, Venezuela World Health Organization A tiempo completo

    Job DescriptionJob Title: General Services AssistantJob Summary:The World Health Organization is seeking a highly skilled and experienced General Services Assistant to join our team. The successful candidate will be responsible for providing administrative support to the General Services Section, ensuring the smooth operation of our facilities and...

  • General Services Coordinator

    hace 5 días

    Caracas, Distrito Federal, Venezuela WHO - World Health Organization A tiempo completo

    Job DescriptionJob Title: General Services AssistantJob Summary:The World Health Organization (WHO) is seeking a highly skilled and experienced General Services Assistant to join our team. The successful candidate will provide administrative support for the general services operations, ensuring the smooth functioning of our facilities and services.Key...

  • General Services Assistant

    hace 2 días

    Caracas, Distrito Federal, Venezuela World Health Organization A tiempo completo

    Job Title: General Services AssistantWe are seeking a highly skilled and experienced General Services Assistant to join our team at the World Health Organization. The successful candidate will be responsible for providing administrative support to the General Services Section, ensuring the smooth operation of our facilities and services.Key...

  • General Services Assistant

    hace 2 días

    Caracas, Distrito Federal, Venezuela WHO - World Health Organization A tiempo completo

    Job Title: General Services AssistantWe are seeking a highly skilled and experienced General Services Assistant to join our team at the World Health Organization (WHO).About the RoleThe General Services Assistant will provide administrative support for the general services operations, including coordination, control, and monitoring of supplies, equipment...

  • General Services Assistant

    hace 2 días

    Caracas, Distrito Federal, Venezuela World Health Organization A tiempo completo

    Job Title: General Services AssistantWe are seeking a highly organized and detail-oriented General Services Assistant to join our team at the World Health Organization. As a key member of our administrative support team, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our office.Key...

  • Financial Planning and Analysis Coordinator

    hace 3 días

    Caracas, Distrito Federal, Venezuela AIG A tiempo completo

    About the RoleWe are seeking a highly skilled FP&A Coordinator to join our team at AIG. As a key member of our Financial Planning and Analysis team, you will play a critical role in supporting our business segments and providing expertise in financial planning and analysis.Key ResponsibilitiesManage key FP&A activities at STAT and USGAAP basis, analyzing...

  • FP&A Coordinator

    hace 2 días

    Caracas, Distrito Federal, Venezuela American International Group A tiempo completo

    About the RoleWe are seeking a highly skilled FP&A Coordinator to join our team at American International Group, Inc. (AIG). As a key member of our finance team, you will play a critical role in supporting the business segments with financial planning and analysis expertise.Key ResponsibilitiesManage key FP&A activities at STAT and USGAAP basis, analyzing...

  • Project Coordinator

    hace 5 días

    Caracas, Distrito Federal, Venezuela Growmodo GmbH A tiempo completo

    About the RoleWe are seeking a highly skilled and experienced Project Manager to join our team at Growmodo GmbH. As a Project Manager, you will be responsible for ensuring the successful delivery of client projects, managing budgets, and adapting to changes in scope.Key ResponsibilitiesProject Management: Manage projects efficiently, ensuring timely...

  • Operations Coordinator

    hace 1 semana

    Caracas, Distrito Federal, Venezuela Rad Hires A tiempo completo

    Job Summary:We are seeking a highly organized and detail-oriented Operations Representative to join our team at Rad Hires. As the first point of contact for our clients, you will play a key role in customer relations and provide an exceptional first impression of our company, product, and mission.Responsibilities:Respond to all incoming customer inquiries...

  • Operations Coordinator

    hace 3 días

    Caracas, Distrito Federal, Venezuela Rad Hires A tiempo completo

    Job Summary:Rad Hires is seeking a highly organized and detail-oriented Operations Representative to join our team. As the first point of contact for our clients, you will play a key role in customer relations and provide an exceptional first impression of our company, product, and mission.Responsibilities:Respond to all incoming customer inquiries and...

  • Scheduling Coordinator

    hace 4 días

    Caracas, Distrito Federal, Venezuela Developmental Specialty Partners A tiempo completo

    About the RoleWe are seeking an enthusiastic Scheduling Specialist to join our offshore team at Developmental Specialty Partners.Job SummaryThis remote work opportunity as Scheduling Analyst involves managing and coordinating patient/staff schedules, collaborating closely with the operational team to ensure efficient business operations.Key...

  • FP&A Coordinator

    hace 2 semanas

    Caracas, Venezuela AIG A tiempo completo

    FP&A CoordinatorWho we are:American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage...

  • FP&A Coordinator

    hace 2 semanas

    Caracas, Venezuela American International Group A tiempo completo

    American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage risks.We’re also committed...

  • FP&A Coordinator

    hace 3 días

    Caracas, Venezuela American International Group A tiempo completo

    American International Group, Inc. (AIG) is a leading global insurance organization. AIG member companies provide a wide range of property casualty insurance in approximately 70 countries and jurisdictions. These diverse offerings include products and services that help businesses and individuals protect their assets and manage risks.We’re also committed...

  • Adolescent Pregnancy Prevention Project Coordinator

    hace 2 semanas

    Caracas, Venezuela Ciudad del Saber A tiempo completo

    Locations: Caracas, VenezuelaJob Schedule: Full timeGrade: NOAVacancy Type: TemporaryRotational/Non Rotational: Non-RotationalContract Duration: 1 YearThe Position:The Adolescent Pregnancy Prevention Project Coordinator is responsible for managing the implementation of adolescent pregnancy prevention programs executed with regular and mobilized resources....

  • Operations Representative

    hace 2 semanas

    Caracas, Venezuela Rad Hires A tiempo completo

    Open to LATAM Candidates ONLYOur client is a leading Locksmith company in New York City and its surroundings. They offer installation and service for locksmith services such as residential and commercial locks, doors, and hardware for commercial customers and residential properties.They are looking for an Operations Representative / Dispatcher, an organized...

  • National Position: Head of Office, FTA, NOD, Caracas, Venezuela

    hace 2 semanas

    Caracas, Venezuela Ciudad del Saber A tiempo completo

    National Position: Head of Office, FTA, NOD, Caracas, VenezuelaFecha límite: 05 de Agosto de 2024Esta posición es para Nacionales de Venezuela o quienes tengan permiso de trabajo en Venezuela.The Position:The Head of Office leads the country team in the development and management of the Country Programme including Humanitarian activities in support of...

  • Programme Assistant, GS-5, #110472 Maracaibo, Venezuela LACR.

    hace 2 semanas

    Caracas, Venezuela UNICEF A tiempo completo

    UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.UNICEF is a place where careers are...